Features

Everything a sports club needs — in one system

KlubOS combines the club website, coach panel, parent app, finances, attendance and results. One platform instead of five tools and a spreadsheet.

Club website

A professional site you update yourself — no developer, no monthly webmaster invoices.

The Parent Zone works like a phone app — no more digging through Messenger for information.

✓Your child's attendance (with a weekly summary), dues, schedule, medals plus medicals, licence and insurance status — all in one place
✓Two-way chat with the club — parents message the coach in the app and see the reply
✓Installs to the home screen + push notifications
✓Absence reporting in one tap
✓Attendance challenges — kids see progress towards a goal, the club rewards consistency
✓GDPR consents and child photo controls in parent hands
✓Club announcements and a "how is my kid doing" diary

Fewer holes in the club budget — the money looks after itself.

✓Automatic monthly billing and balances
✓Online payments (Przelewy24 / Stripe)
✓Autopay — dues collect themselves every month
✓Automated dunning: SMS + email reminders
✓Bank statement import — CSV, MT940 and CAMT.053 with auto-matching by payment code AND payer memory (assign a sender once, future statements book themselves)
✓Coach payroll: sessions run × rate per month + export
✓Structured e-invoices — issue an invoice to a parent straight from a payment, download XML or print
✓Receipts and financial reports

Know who shows up — and who is starting to disappear, before they quit.

The language of a combat sports club: belts, gradings, competition starts and medals.

✓Athlete and staff records
✓Belt ranks and gradings
✓Weigh-in mode before competitions
✓Competition readiness — one glance shows who can compete on match day (medicals, licence, insurance validated against the event date, not "today") + printable list
✓Results database, medals, Hall of Fame
✓Share EVERY medal separately — a branded athlete card as the Facebook link preview (parents share their own kids)
✓Personal bests (PB) and an injury log per athlete
✓Form trajectory — medals season by season
✓Fast result entry and printable diplomas

Not just combat sports — full league play for basketball, volleyball and other team disciplines.

More kids on the mat — your website works for recruitment.

✓Competition report: news + FB/IG post + message to parents (1 click)
✓One-tap result share to Facebook with a branded card (link preview = club graphic)
✓Bulk SMS / email / push to any group
✓Social graphics studio in your club colours
✓Recruitment funnel: signup form with source tracking, trial sessions, follow-ups and reminders — no lead slips away
✓Parent testimonials and a success section

Real money for the club, less paperwork.

✓Catalogue of grant programmes
✓Grant-file generator
✓Statements for applications (national and municipal programmes)
✓Club summary — a board-ready PDF report (growth, finances, collection rate, medals, attendance, demographics) for your board, city hall and grant applications

Trips and club sales handled end to end.

✓Camps with registrations, payment instalments and pre-departure readiness (medicals valid on departure day + parent reminders)
✓Printable statutory qualification card — pre-filled with child, camp and organiser data
✓Camp diary — staff post an update and a photo from their phone (1-tap "everyone is fine" signals), parents follow along in the app + push
✓Greetings from home — parents write in the app, staff approve, the camp TV displays them (moderated, max 1 a day)
✓Camp live stream — staff paste a YouTube/FB Live link, parents of participants get a private "Watch" button
✓Club shop (gis, t-shirts) with orders
✓Event calendar and a TV/kiosk mode for the venue

Book a free demo — we'll walk through KlubOS using your club as the example.