Features

Everything a sports club needs, in one system

KlubOS combines the club website, coach panel, parent app, finances, attendance and results. One platform instead of five tools and a spreadsheet.

Club website

A professional site you update yourself. No developer, no monthly webmaster invoices.

✓Your own domain (e.g. yourclub.com) included in every plan
✓News / blog with categories and social sharing
✓Photo galleries from events
✓Training schedule and event calendar
✓Athlete profiles, achievements and a Hall of Fame
✓Coaching staff page, documents, FAQ, contact
✓Fast, mobile-first and tuned for local SEO

Parent app

The Parent Zone works like a phone app. No more digging through Messenger for information.

✓Your child's attendance (with a weekly summary), dues, schedule, medals plus medicals, licence and insurance status, all in one place
✓Two-way chat with the club: parents message the coach in the app and see the reply
✓Installs to the home screen + push notifications
✓Absence reporting in one tap
✓Attendance challenges: kids see progress towards a goal and the club rewards consistency
✓GDPR consents and child photo controls in parent hands
✓Club announcements and a "how is my kid doing" diary

Fees, payments & billing

Fewer holes in the club budget. The money looks after itself.

✓Automatic monthly billing and balances
✓Parent payments online via Przelewy24 or Tpay: BLIK, card or transfer, straight from the reminder link. Money goes straight to the club's own account
✓Family discounts applied automatically (e.g. third child free), instalments for annual fees, and charging per visit instead of a flat fee
✓Parents who paid by plain bank transfer report the payment in the app with a photo or PDF of the confirmation, and the club confirms it with one tap
✓Cash collected by a coach at training is booked straight away and settled later with the person in charge of finances, with a signed handover record
✓Automated dunning: SMS + email reminders
✓Bank statement import: CSV, MT940 and CAMT.053 with auto-matching by payment code AND payer memory (assign a sender once, future statements book themselves)
✓Coach payroll: sessions run × rate per month + export
✓Structured e-invoices: issue an invoice to a parent straight from a payment, download XML or print
✓Receipts and financial reports

Attendance

Know who shows up, and who is starting to disappear, before they quit.

✓QR check-in at the door
✓One-tap roll call for coaches
✓Churn radar (falling attendance = alert)
✓Attendance stats and streaks

Athletes, results & belts

The language of a combat sports club: belts, gradings, competition starts and medals.

✓Athlete and staff records
✓Belt ranks and gradings
✓Weigh-in mode before competitions
✓Competition readiness: one glance shows who can compete on match day (medicals, licence, insurance validated against the event date, not "today") + printable list
✓Results database, medals, Hall of Fame
✓Share EVERY medal separately: a branded athlete card as the Facebook link preview (parents share their own kids)
✓Personal bests (PB) and an injury log per athlete
✓Form trajectory: medals season by season
✓Fast result entry and printable diplomas

Team sports

Not just combat sports. Full league play for basketball, volleyball and other team disciplines.

✓Teams and rosters
✓Fixtures and match results with quarter-by-quarter scores
✓League table (2-1-0) updated automatically
✓Player stats: box score, points, rebounds, assists; season stats and leaders
✓Match call-ups with parent confirmation in the Parent Zone
✓"Next match" banner on the website + match report as a social-ready graphic

Marketing & recruitment

More kids on the mat: your website works for recruitment.

✓Competition report: news + FB/IG post + message to parents (1 click)
✓One-tap result share to Facebook with a branded card (link preview = club graphic)
✓Bulk SMS / email / push to any group
✓Social graphics studio in your club colours
✓Recruitment funnel: signup form with source tracking, trial sessions, follow-ups and reminders, so no lead slips away
✓Parent testimonials and a success section

Coach and admin app for phone and tablet

Everyday club work without a laptop. It runs at app.klubos.pl and you add the icon to the home screen yourself.

✓One login for every club and role: admin, coach or parent
✓Coach: today's timeline, one-tap attendance (also offline, it syncs when the signal returns), group roster with a call button for each parent
✓Coach: training details, quick lesson plans and planning several weeks ahead, substitutions, notes about athletes, and a cash desk for fees collected at the mat
✓Admin: new signups, payments to confirm, overdue fees with a one-tap reminder, and parents' requests on one screen
✓Admin: cancel a training with a reason, or a whole day or date range for chosen groups, and add one-off or recurring trainings
✓Admin: facility bookings and equipment loans, competitions and call-ups, event calendar, news with a photo from the camera
✓Push notifications for staff about matters waiting for a decision, and in-app help with bug reports sent to the KlubOS team
✓A tablet layout with side navigation and two columns

Facility booking, multiple sections and roles

A hall, court or table tennis room rented by the hour, and clubs with several sections in one place.

✓Booking on the club website with a day grid, online payment, pay on site or an hourly pass
✓A training from the schedule blocks its own tables or rooms, the rest stays free to rent
✓Sections as a layer above groups: every section has its own groups, athletes and fees, with a section filter in the panel and the app
✓Roles with limited access: a section manager sees only their section and no club finances
✓Club cockpit on the dashboard: urgent matters first, then money, people, training and communication
✓Athlete record with tabs, duplicate detection and merging, and a full change history

Grants & reports

Real money for the club, less paperwork.

✓Catalogue of grant programmes
✓Grant-file generator
✓Statements for applications (national and municipal programmes)
✓Club summary: a board-ready PDF report (growth, finances, collection rate, medals, attendance, demographics) for your board, city hall and grant applications

Camps, club shop & events

Trips and club sales handled end to end.

✓Camps with registrations, payment instalments and pre-departure readiness (medicals valid on departure day + parent reminders)
✓Printable statutory qualification card, pre-filled with child, camp and organiser data
✓Camp diary: staff post an update and a photo from their phone (1-tap "everyone is fine" signals), parents follow along in the app + push
✓Greetings from home: parents write in the app, staff approve, the camp TV displays them (moderated, max 1 a day)
✓Camp live stream: staff paste a YouTube/FB Live link, parents of participants get a private "Watch" button
✓Club shop (gis, t-shirts) with orders
✓Event calendar and a TV/kiosk mode for the venue

See it live on your own club

Book a free demo and we'll walk through KlubOS using your club as the example.

See the live demo See pricing